Full- and Part-time positions

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Assistant Archivist, Robert Rauschenberg Foundation

Digital Asset Specialist, Robert Rauschenberg Foundation

Administrative Assistant, Robert Rauschenberg Foundation

Executive Assistant, Robert Rauschenberg Foundation

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Assistant Archivist, Robert Rauschenberg Foundation

JOB TITLE:             Assistant Archivist 
REPORTS TO:        Director of Archives
DEPARTMENT:       Archives
SUPERVISES:        Interns
LOCATION:             Primarily New York City; occasionally Westchester, New York


The Robert Rauschenberg Foundation expands the legacy of artist Robert Rauschenberg (1925–2008) who believed strongly in the power of art as a catalyst for social change. The Foundation delivers on its mission through ongoing research and support for exhibitions, while sustaining the well-being of innovative artists and the work of socially engaged institutions that embody the same risk-taking, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors.

The Foundation primarily supports small to midsize arts and socially engaged organizations that are contrarian and experimental, even courageous, in driving towards equity. In addition, the Foundation amplifies the creative life of artists and scholars across the disciplines through residencies, commissions, and accessible public platforms. Finally, the Foundation supports research, exhibitions, publications, academic partnerships, and special projects across the globe that promote the legacy of Rauschenberg’s joyful, responsive, and irreverent approach to making work while living an empathetic and meaningful life.

As part of its stewardship of Rauschenberg’s artistic legacy, the Robert Rauschenberg Foundation cares for, manages, and provides access to the Robert Rauschenberg Foundation Archives, which consists of several collection forming the most comprehensive body of information on the artist’s life and career. The Assistant Archivist, working under and in collaboration with the Director of Archives, assists in the preservation of, the cataloging of, providing access to, and promoting use of the Archives, with a focus on supporting research and Foundation initiatives. Upcoming projects include the first catalogue raisonné dedicated to the sixty-year career of this protean artist whose practice is marked his use of wide-ranging and often unconventional art materials, domestic and international museum exhibitions planned to celebrate the artist’s centennial in 2025, and the reopening of the archives for outside research including the Archives Research Residency program which sponsors up to eight international researchers for two-week research intensives. The ideal candidate will have a good understanding of archives and archival theory, strong written and verbal skills, attention to detail, experience with researchers/the public, and an interest in all aspects of archival practice.   

ESSENTIAL DUTIES AND RESPONSIBILITIES

Archives & Library Collection Care

  • Assist in arranging and describing archival materials in all formats; re-housing and applying basic preservation measures when appropriate; creating database records and finding aids.
  • Assists in standardizing legacy database records, including adding additional descriptive information, adding components and storage locations, researching rights, and linking related records. 
  • Maintains the library including the ordering, cataloguing, and processing library books. 
  • Assists with on demand and outsourced digitization projects, including the preparation of selected materials; the creation of item level catalogue records; and onsite scanning of materials, as needed.
  • Monitors and purchases archival supplies.   

Research Support

  • Supports in-house staff research, including an expanding catalogue raisonné team, by providing hands-on research assistance, answering reference questions, and providing staff access to materials. 
  • Assists in providing onsite reference services to external researchers and participants in the Archives Research Residency program including responding to queries, supervising researchers on-site, providing access to materials, maintaining calendar for research visits, and fulfilling digitization requests. 
  • Assists in providing remote reference services including responding to queries, researching within the collection, and digitizing materials for remote access. 
  • Researches and provides digitized archival materials and content for website, online initiatives, and social media; liaises with appropriate staff as needed.
  • Assists in licensing requests for artwork under RRF’s fair use policy and archival materials including research, permissions, and agreements.
  • Assists with research and loan of archival materials related to exhibitions and other initiatives, as appropriate.
  • Assists with class visits and tours to the archives as needed.

Interns

  • Under the guidance of the Director of Archives, supervises interns including project overviews, regular check-ins, and timesheets.


QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED 

  • Master’s degree in Library and Information Science or a related field and at least one years’ experience in a professional setting.
  • Knowledge of professional standards and best practices for archives; understanding of metadata standards such as Dublin Core, VRA Core, MARC, EAD, DACS, and controlled vocabularies such as LCSH and Getty AAT.
  • Knowledge of 20th Century art and art historical research methodologies. 
  • Proficiency and ease with Mac-based computer systems; experience with ArchivesSpace and FileMaker Pro databases a plus.
  • Proficiency with image scanning and digitization; experience with digital asset management and Photoshop a plus.
  • Ability to plan and execute long-term projects without extensive supervision. 
  • Excellent written and oral communication skills; excellent time management skills; detail-oriented approach.

Please note that the Rauschenberg Foundation has instituted protocols to ensure the health and safety of everyone who comes onsite, including a requirement that all staff and visitors be fully vaccinated against COVID-19, other than accommodations required by law for religious or disability objections.

ADA SPECIFICATIONS 

  • Requires the ability to use a computer and office equipment traditionally found in office settings.
  • The ability to move items weighing up to 40lbs for various needs.
  • The ability to traverse stairs and ladders.
  • Requires the ability to work in multiple locations.

EQUAL OPPORTUNITY

As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Rauschenberg Foundation strives to attract a diverse mix of talented people. Individuals from historically underrepresented backgrounds in arts organizations are strongly encouraged to apply.

COMPENSATION

Compensation is expected to be between $55,000 – $65,000, commensurate with experience, and includes a competitive benefit package.

APPLICATION INSTRUCTIONS AND DEADLINE 

Please email letters of interest, including salary expectations, along with your cover letter, resume, and three professional references to employment@rauschenbergfoundation.org. Please indicate “Application for Assistant Archivist” in the subject of your email.

The application deadline is Friday, August 19, 2022. Qualified applicants will be contacted in September.

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Digital Asset Specialist, Robert Rauschenberg Foundation

JOB TITLE:             Digital Asset Specialist
REPORTS TO:        Director of Archives
DEPARTMENT:       Archives
SUPERVISES:        Interns
LOCATION:             New York City and Westchester, New York (varies according to project)


The Robert Rauschenberg Foundation expands the legacy of artist Robert Rauschenberg (1925–2008) who believed strongly in the power of art as a catalyst for social change. The Foundation delivers on its mission through ongoing research and support for exhibitions, while sustaining the well-being of innovative artists and the work of socially engaged institutions that embody the same risk-taking, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors.

The Foundation primarily supports small to midsize arts and socially engaged organizations that are contrarian and experimental, even courageous, in driving towards equity. In addition, the Foundation amplifies the creative life of artists and scholars across the disciplines through residencies, commissions, and accessible public platforms. Finally, the Foundation supports research, exhibitions, publications, academic partnerships, and special projects across the globe that promote the legacy of Rauschenberg’s joyful, responsive, and irreverent approach to making work while living an empathetic and meaningful life.

In its stewardship of Rauschenberg’s artistic legacy, the Robert Rauschenberg Foundation cares for and manages the thousands of artworks and archival materials. The Foundation is currently working on several large projects including the first catalogue raisonné dedicated to the sixty-year career of this protean artist whose practice is marked his use of wide-ranging and often unconventional art materials. Several domestic and international museum exhibitions are planned to celebrate the artist’s centennial in 2025. In support of this work, the Foundation now seeks a full-time Digital Asset Specialist. This position reports to the Director of Archives and works closely with the Catalogue Raisonné, Art Services, and Curatorial teams.

The Digital Asset Specialist performs duties that require working knowledge of archives and digital asset management principles to create, ingest, organize, describe, retrieve, and disseminate born-digital and digitized materials related to the Robert Rauschenberg Catalogue Raisonné project as well as historical materials in the Robert Rauschenberg Foundation Archives. The ideal candidate will have experience with digital photography and related technology as well as creating workflows, standards, and systems. Candidates must have an attention to detail, the ability to work independently, to prioritize, and to manage multiple projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Asset Management

  • Responsible for broad oversight of still and audiovisual digital assets, with a focus on assets related to the catalogue raisonné project.
  • Perform postproduction editing including cropping, color correction, and light retouching in Photoshop, Bridge, and/or Premier Pro.
  • Perform file analysis, create inventories, form collections, and create metadata.
  • Ensure database of record accuracy by standardizing metadata and other clean-up as needed.
  • Assist in artwork photography and video campaigns; track, receive, ingest, create metadata, and manage deliverables.
  • Assists in on demand scanning and high-volume copy stand digitization projects, as needed.
  • Assist in research, selection, and implementation of a digital asset management system.

Quality Control

  • Responsible for quality control for both digital and print outputs, including assets featured on the RRF website, in the digital catalogue raisonné, and in print publications.
  • Responsible for color management according to industry standards; maintain color calibrated workstations.
  • Create and file color matching reference prints for artwork reproductions. 
  • Assist in licensing and permissions requests.

Guidelines & Standards

  • Maintain and suggest revisions for best-practice documentation, naming conventions, metadata models, and taxonomies.
  • Refine and maintain photographic guidelines to be shared with RRF-commissioned photographers as well as third parties submitting assets to the Foundation.
  • Assist with training users and create training documents and quick guides.

Interns

  • Creates projects for and supervises interns, as needed, including project overviews, regular check-ins, and timesheets.

QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED 

  • M.L.I.S. or M.A. with concentration in Archival Studies, Digital Curation, Data Science, Photography, related discipline, or equivalent experience. 
  • At least two years of relevant cataloging or data entry experience, such as creating and updating information in a digital asset management system, digitizing, or applying metadata to digital objects.
  • Intermediate to advanced proficiency with image scanning and photo editing tools; experience with Photoshop and Bridge.
  • Intermediate to advanced proficiency with audiovisual postproduction; experience with Premier Pro desired.
  • Advanced research proficiency with demonstrated accuracy and attention to detail.
  • Ability to plan and execute long-term projects without extensive supervision. Skill in organizing resources and establishing priorities with a thorough and detail-oriented approach to all tasks. 
  • Knowledge of 20th Century art and art historical research methodologies. 
  • Excellent written and oral communication skills; excellent time management skills.

ADA SPECIFICATIONS 

  • Requires the ability to use a computer and office equipment traditionally found in office settings.
  • The ability to move items weighing up to 40lbs for various needs.
  • The ability to traverse stairs and ladders.
  • Requires the ability to work in multiple locations.

EQUAL OPPORTUNITY

As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Rauschenberg Foundation strives to attract a diverse mix of talented people. Individuals from historically underrepresented backgrounds in arts organizations are strongly encouraged to apply.

COMPENSATION

Compensation is expected to be between $70,000 – $75,000, commensurate with experience, and includes a competitive benefit package.

APPLICATION INSTRUCTIONS AND DEADLINE 

Please email letters of interest, including salary expectations, along with your cover letter, resume, and three professional references to employment@rauschenbergfoundation.org. Please indicate “Application for Digital Asset Specialist” in the subject of your email.

The application deadline is Friday, August 19, 2022. Qualified applicants will be contacted in September.

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Administrative Assistant, Robert Rauschenberg Foundation


JOB TITLE:               Administrative Assistant
REPORTS TO:         Manager of Operations & Administration 
DEPARTMENT:        Administration    
LOCATION:              In-person/On-Site Fulltime New York City


The Robert Rauschenberg Foundation (“Foundation”) expands the legacy of artist Robert Rauschenberg (1925–2008) who believed strongly in the power of art as a catalyst for social change. The Foundation delivers on its mission through ongoing research and support for exhibitions, while sustaining the well-being of innovative artists and the work of socially engaged institutions that embody the same risk-taking, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors. The Foundation primarily supports small to midsize arts and socially engaged organizations that are contrarian and experimental, even courageous, in driving towards equity. In addition, the Foundation amplifies the creative life of artists and scholars across the disciplines through residencies, commissions, and accessible public platforms. Finally, the Foundation supports research, exhibitions, publications, academic partnerships, and special projects across the globe that promote the legacy of Rauschenberg’s joyful, responsive, and irreverent approach to making work while living an empathetic and meaningful life.

POSITION SUMMARY 
The Administrative Assistant is responsible for providing administrative support to the staff of the Foundation including the Deputy Director and the Manager of Operations & Administration with Board of Directors meeting support in tandem with the RRF Executive Assistant.  Administrative support is inclusive of drafting correspondence and documents for RRF staff; incoming package and mail distribution and outgoing mail and packages; answering and monitoring the office phone, voicemail, and email; and management of the RRF’s calendars. The Administrative Assistant proactively maintains and implements systems of operation including the inventory of supplies and cleanliness of office space. 

*RRF is in a temporary office space in Soho, Manhattan until Fall 2022 while our main Foundation building is undergoing renovations.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Staff and Office Administrative Support (85%)

  • Provides general reception duties, including (but not limited to) answering office phone line (currently Zoom phone on desktop), participating in the orientation of guests arriving at RRF (COVID protocols in place). 
  • Provides administrative support to all RRF departments, including preparing correspondence, formatting documents, photocopying, materials collation, and other administrative duties.
  • Organize and manage Deputy Director’s calendar and travel.
  • Assists RRF team and Deputy Director with special projects as needed.
  • Assists Finance Manager and Deputy Director on grants administration.
  • Gathers receipts for DD and all general American Express expenses; submits receipts for month end reconciliation.
  • Coordinates office/staff IT needs with IT consultant.
  • Monitors RRF website email account (info@) fielding inquiries and forwarding them to appropriate staff members.
  • Manages RRF Shared Calendar.
  • Occasional help with ED’s calendar and meeting setup in EA’s absence.
  • Office management proactively stocking office necessities on an ongoing basis. 
  • Tracks inventory and receipt of online orders, codes invoices and submits to Finance Manager and manages log-ins for office supply websites.
  • Coordinates office cleaning vendor and supplies.
  • General tidying and organization of workspaces.
  • Monitors daily the kitchen set-up including: brewing coffee, conducting basic clean-up, as needed.
  • Food coordination for meetings as needed.
  • Orders catering and completes room set-up/clean-up for general staff and other internal meetings as needed (COVID protocols currently in place).
  • Receives and sorts incoming mail and packages; arranges for delivery and pick-up of packages.
  • Physical set up/furniture set up for art, archives, Deputy Director, Board, meetings, work-spaces as requested.
  • When we are back in permanent space: monitors daily the kitchen set-up including: brewing coffee, conducting basic clean-up, exchanging clean/dirty linens, coordinating laundry pick-up/delivery; emptying dishwasher; delivering/replacing newspapers and magazines.

Board of Directors Administrative Support (15%)

  • Supports Deputy Director in Board and committee meeting communication and preparation as needed.

QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED 

  • Bachelor’s degree (preferred).
  • 2-3 years of office management experience required.
  • Experience in arts, cultural or non-profit organizations preferred. 
  • We are a Mac based organization, proficiency in Mac systems is required.
  • Intermediate to advanced proficiency with Google mail & calendar system, Zoom, MS Office Suite and File Maker Pro.
  • Ability to build relationships with a customer-service focus.
  • Proficient written and verbal communication skills are required.
  • Demonstrated strong project and time management skills; ability to be flexible and change directions and priorities frequently.
  • Capacity to execute tasks with accuracy, consistency, efficiency, and attention to detail and work independently, as well as part of a team.

Please note that the Foundation has instituted protocols to ensure the health and safety of everyone who comes onsite, including a requirement that all staff and visitors be fully vaccinated against COVID-19, other than accommodations required by law for religious or disability objections.

ADA SPECIFICATIONS

  • Requires the ability to use a computer and office equipment traditionally found in office settings.
  • The ability to move items weighing up to 40lbs for various needs.
  • The ability to traverse stairs and ladders.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required.  Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

EQUAL OPPORTUNITY

As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Foundation strives to attract a diverse mix of talented people. Individuals from historically underrepresented backgrounds in arts organizations are strongly encouraged to apply.

COMPENSATION

Compensation is expected to be between $45,000 - $55,000 commensurate with experience and includes a competitive benefit package. This role is non-exempt.

APPLICATION INSTRUCTIONS AND DEADLINE 

Please email letters of interest, including salary expectations, along with your cover letter, resume, and three professional references to employment@rauschenbergfoundation.org. Please indicate “Application for Administrative Assistant” in the subject of your email. 

The application deadline is Friday, September 9, 2022. Qualified applicants may be contacted prior to the deadline.

About the Foundation:
To learn more about the Foundation, please visit our website:  http://www.rauschenbergfoundation.org
 

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Executive Assistant, Robert Rauschenberg Foundation

JOB TITLE:               Executive Assistant
DEPARTMENT:         Administration
POSITION LEVEL:   Experienced (Non-Managerial)
EDUCATION:            4-Year Degree
LOCATION:              New York City
 
The Robert Rauschenberg Foundation (“Foundation”) expands the legacy of artist Robert Rauschenberg (1925–2008) who believed strongly in the power of art as a catalyst for social change. The Foundation delivers on its mission through ongoing research and support for exhibitions, while sustaining the well-being of innovative artists and the work of socially engaged institutions that embody the same risk-taking, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors. The Foundation primarily supports small to midsize arts and socially engaged organizations that are contrarian and experimental, even courageous, in driving towards equity. In addition, the Foundation amplifies the creative life of artists and scholars across the disciplines through residencies, commissions, and accessible public platforms. Finally, the Foundation supports research, exhibitions, publications, academic partnerships, and special projects across the globe that promote the legacy of Rauschenberg’s joyful, responsive, and irreverent approach to making work while living an empathetic and meaningful life.
 
POSITION SUMMARY

RRF is seeking a gracious self-directed, flexible, and effective Executive Assistant (“EA”) to oversee all functions of the Executive Director’s office; serve as a knowledgeable intermediary for staff, Board and external constituents; and provide daily assistance to her.  Primary responsibilities include thinking ahead in order to prioritize the ED’s activities to allow for clear communication, efficiency and reflective time; proactively handling all the ED’s day-to-day and long-term operations and initiatives; managing the ED’s research and special projects and serving as the primary liaison with the Board of Directors.
 
The EA reports to the ED and is an important member of the administrative team. The role depends upon an ability to collaborate gracefully across the Foundation. especially with the Manager of Administration & Operations and Administrative Assistant.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Prioritize, schedule, manage and track the ED’s initiatives, calendar, meetings, and mail.
  • Develop system for and maintain ED’s digital and paper files. 
  • Take notes on various calls and meetings and distribute draft minutes.
  • Prepare materials and research for ED's meetings and appearances.
  • Serve as initial contact for incoming queries. 
  • Provide information as needed to ED’s primary local and international contacts including those affiliated with commercial galleries, museums and art organizations, artists and philanthropic advisors and grantees as well as strategic and public relations consultants.
  • Work with ED and staff on grants administration and research.
  • Arrange and prepare agendas for all Board communication.
  • Partner with Administrative Assistant to book Board travel as well as organizing the catering and set-up for Board and Board committee meetings.
  • Plan, book, and coordinate all travel, including local, for the ED, including detailed itineraries and directions.
  • Submit monthly expense reports for ED.
  • Update ED’s contacts and foundation’s cultivation and contacts lists (including artists, academics, museum and gallery professionals, press, and collectors).
  • Organize Artists Council quarterly meetings, ongoing correspondence, research, and events.
  • General administrative duties as needed, including collaborating with other staff to organize events, meetings, meals, and special initiatives.
  • Other duties, as assigned.

 
REQUIREMENTS

  • Minimum of five years’ experience in progressively responsible administrative roles, preferably in the visual arts.
  • Demonstrated interest in contemporary art and culture.
  • Minimum Bachelor’s degree in business, arts administration, or related field.
  • Demonstrated ability to proactively prioritize and manage time, juggle multiple duties, and meet deadlines.
  • Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.
  • Excellent verbal and written communication skills.
  • Tech savvy with strong computer skills with Mac computers, including high degree of knowledge and proficiency in MS Office Suite, Zoom, Google mail & calendar systems, File Maker Pro and social media platforms.
  • Ability to maintain a highly professional, positive, and flexible demeanor with rapid and shifting priorities.
  • Proven organizational ability, analytical skills, and attention to detail.
  • Works well within a small dynamic team in a progressive environment.

 
Please note that the Foundation has instituted protocols to ensure the health and safety of everyone who comes onsite, including a requirement that all staff and visitors be fully vaccinated against COVID-19, other than accommodations required by law for religious or disability objections.
 
ADA SPECIFICATIONS

  • Requires the ability to use a computer and office equipment traditionally found in office settings.
  • The ability to traverse stairs.

 
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required.  Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.


EQUAL OPPORTUNITY

As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Foundation strives to attract a diverse mix of talented people. Individuals from historically underrepresented backgrounds in arts organizations are strongly encouraged to apply.

COMPENSATION

Compensation is expected to be between $65,000 - $70,000 commensurate with experience and includes a competitive benefit package. This role is exempt.
 
APPLICATION INSTRUCTIONS AND DEADLINE 

Please email letters of interest, including salary expectations, along with your cover letter, resume, and three professional references to employment@rauschenbergfoundation.org. Please indicate “Application for Executive Assistant” in the subject of your email.
 
The application deadline is Friday, September 9, 2022.
 
About the Foundation:
To learn more about the Foundation, please visit our website:  http://www.rauschenbergfoundation.org
 
Job posting: http://www.rauschenbergfoundation.org/foundation/job-openings

Please note that the Foundation has instituted protocols to ensure the health and safety of everyone who comes onsite, including a requirement that all staff and visitors be fully vaccinated against COVID-19, other than accommodations required by law for religious or disability objections.