Full- and Part-time positions

Director of Finance
Preparator
Property Manager, Rauschenberg Residency

Director of Finance
Robert Rauschenberg Foundation
New York, NY

Job Type: Permanent Full-Time
Location: 381 Lafayette St – New York, NY (On-site; in-office working)

About the Robert Rauschenberg Foundation: The Robert Rauschenberg Foundation expands the legacy of artist Robert Rauschenberg (1925–2008), who believed in the power of art as a catalyst for social change. The Foundation delivers its mission through research, support for exhibitions, and sustaining innovative artists and socially engaged institutions. It supports small to midsize arts and socially engaged organizations that are experimental and courageous, driving equity and embodying Rauschenberg's multidisciplinary approach. Additionally, the Foundation promotes his legacy through residencies, commissions, public platforms, and global partnerships.

Position Overview: The Finance Director will oversee all financial operations for the Robert Rauschenberg Foundation and its related entity, Untitled Press, Inc. Reporting to the COO, this role is responsible for day-to-day cash management, budgeting, financial reporting, and supporting the organization's mission through financial stewardship and strategy. The Director will manage a small finance team, including a Staff Accountant, and will partner closely with department heads to develop budgets, forecasts, and operational reports that inform key decision-making processes.

This position will serve as a key financial advisor to the COO and executive leadership, playing a crucial role in the financial planning and growth of the Foundation. This role offers an opportunity to lead the finance function during a time of dynamic organizational initiatives, including the return of the residency program and the celebration of Rauschenberg’s centennial.

Essential Duties & Responsibilities:

Financial Reporting & Analysis:

Prepare monthly financial reports for the Board of Directors and the Board Finance Committee.
Direct or prepare financial reports, ledger reviews, and forecasts for decision-making and budget preparation processes.
Analyze and present monthly financial statements to management.
Monitor revenues and expenses, ensuring accurate recording and compliance with Foundation guidelines.
Investigate and critique variances from expectations to recommend appropriate management responses.

Cash Management & Accounting:

Direct all cash management activities to ensure the availability and proper use of funds.
Oversee accounts payable, accounts receivable, and payroll functions in coordination with HR.
Coordinate the annual internal and external audit processes.
Maintain internal financial controls for purchasing, cash handling, disbursements, asset inventories, payroll, and employee records.

Budget & Planning:

Partner with the COO to provide reports for the budget development process.
Assist in preparing annual financial plans and supporting division and department heads with their respective budgets.
Assist with capital planning by providing accurate financial information and analysis.

Payroll & Benefits Administration:

Collaborate with the Director of HR to manage payroll, including the timely processing of employee salaries and benefits administration.
Ensure compliance with payroll tax requirements and oversee employee benefits payments.
Work with HR to review and audit payroll-related systems and processes for accuracy and efficiency.

Systems & Process Improvement:

Ensure the maintenance and periodic upgrading of finance systems and equipment.
Provide guidance on accounting software and process improvements across departments.
Continually look for opportunities to streamline financial operations and enhance system efficiency.

Team Management:

Supervise the activities of the Staff Accountant, ensuring accuracy and efficiency in their work.
Provide ongoing training, mentorship, and performance evaluations to the accounting team.
Act as a leader and motivator, fostering a collaborative and supportive team environment.
Performs additional duties that are relevant and pertinent to the role as required to support the Foundation’s mission.

Experience & Skills Required:

Minimum of 7 years of nonprofit accounting experience, ideally within a private foundation.
Strong management and supervisory skills with the ability to lead and develop accounting staff.
Proficiency in accounting and tax preparation software; experience with QuickBooks Online, Divvy, Bill.com, and FileMaker Pro is preferred.
Exceptional analytical, organizational, and time-management skills.
Ability to manage both day-to-day accounting operations and high-level financial strategy.
Maverick-level Excel skills, with expertise in financial modeling and analysis.
A flexible self-starter with an operational systems orientation.
Strong attention to detail with the ability to multitask and work in a fast-paced environment.
Emotionally intelligent with excellent communication and interpersonal skills.
Ability to think strategically while managing tactical details.
Master’s degree in accounting, finance, or business administration preferred
CPA preferred

ADA Specifications:

As the Robert Rauschenberg Foundation is located in a historic building, entrance to the office requires the ability to walk up 13 steps.
While largely sedentary, this position requires the ability to sit, stand, lift up to 50 lbs, as well as speak, and hear, sometimes for extended periods of time.
Requires the ability to use a computer and office equipment traditionally found in office.

Compensation & Benefits
Salary Range: $150,000–$175,000 per year, commensurate with experience and qualifications. Competitive benefits package, including health, dental, vision, retirement, and paid time off.

Application Instructions & Deadline: Interested candidates should submit a cover letter and resume to employment@rauschenbergfoundation.org. Please indicate “Finance Director” in the subject of your email to ensure proper processing and review. Please do not deviate from this format as it may lead to your application being filtered out of consideration.

Deadline to apply is September 30, 2024.

As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Rauschenberg Foundation strives to attract a diverse mix of talented people. Opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law. Individuals from historically underrepresented backgrounds in art organizations are strongly encouraged to apply.

Preparator, Robert Rauschenberg Foundation

TITLE: Preparator
STATUS: Full-time, Exempt
LOCATION: Mount Vernon, NY
REPORTS TO: Registrar and Lead Preparator
IC OR MANAGER: Individual Contributor - No direct reports

OVERVIEW

The Robert Rauschenberg Foundation expands the legacy of artist Robert Rauschenberg (1925–2008) who believed strongly in the power of art as a catalyst for social change. The Foundation delivers on its mission through ongoing research and support for exhibitions, while sustaining the well-being of innovative artists and the work of socially engaged institutions that embody the same risk-taking, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors. The Foundation primarily supports small to midsize arts and socially engaged organizations that are contrarian and experimental, even courageous, in driving towards equity. In addition, the Foundation amplifies the creative life of artists and scholars across the disciplines through residencies, commissions, and accessible public platforms. Finally, the Foundation supports research, exhibitions, publications, academic partnerships, and special projects across the globe that promote the legacy of Rauschenberg’s joyful, responsive, and irreverent approach to making work while living an empathetic and meaningful life.

The Preparator plays a pivotal role in safeguarding and presenting our extensive art collection. This position is responsible for the meticulous design, construction, and maintenance of custom housing for our collections, as well as the preparation of artworks for domestic and international exhibitions, loans, and consignments. Based at our state-of-the-art storage facility in Westchester County, NY, this on-site role requires a proactive, detail-oriented professional who thrives in a collaborative environment and excels in both technical skills and creative problem-solving.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Expertly move, pack, and install artworks for exhibitions, viewings, audits, consignments, loans, and conservation projects.
Supervises small teams of art services staff, contractors, and conservation fellows as needed.
Occasionally travels as installation and transport courier, as needed.
Maintain and update precise database records for artwork location tracking, ensuring accuracy and accessibility.
Executes, files, and catalogues art movement receipts and bills of lading.
Provides guidance on art handling, transportation, and installation, addressing any technical or logistical challenges that arise.
Upholds and enforces safety and environmental regulations throughout all preparatory and handling activities.
Makes, updates, checks, shares, and files condition reports and handling/installation instructions.
Maintains supply inventory of warehouse consumables and handles all re-orders and stocking.
Supports the development and refinement of procedures and best practices for art handling, storage, and installation to enhance operational efficiency and collection care.
Performs additional duties as may be relevant and pertinent to the role as required to support the Foundation’s mission and art services operations.

QUALIFICATIONS, KNOWLEDGE, SKILLS REQUIRED

Minimum 5 years’ experience working in art services is required. Must be a self-starter, a team-player, and be able to work independently on long-term projects.
A strong knowledge of museum standards for art handling is required.
The ability to safely operate power tools such as table-saws, mitre-saws, band-saws, and drill-presses is required. Experience using pallet jacks, j-bars, and dollies is required.
Must have extensive experience packing artwork: choosing and using archival materials to construct boxes, slip cases, portfolios, folios, travel-frames, and complex sculpture trays.
Must be able to safely lift and maneuver large, complex objects mechanically and physically on a daily basis.
Must be comfortable reviewing and executing receipts, expects, and bills of lading.
Certified experience operating a forklift preferred but not required.
Experience working with Conservators or an interest in conservation is preferred but not required.
Experience reviewing condition reports and loan agreements is preferred but not required.
Bachelors, MFA, or related degree preferred with fluency in spoken and written English. Advanced computer skills: Mac OS X, MS Office, Filemaker Pro, Adobe.
Experience using SketchUp and/orAutoCAD is preferred but not required.

ADA SPECIFICATIONS

Physical requirements: Lifting and moving heavy objects (in excess of 50 lbs), bending, kneeling, crouching, standing for long periods of time, etc.

COMPENSATION AND BENEFITS

The compensation range for this position is $70,000 to $75,000 annually, commensurate with experience. The Robert Rauschenberg Foundation offers a competitive benefits package, including health insurance, retirement plans with generous employer contribution, tuition reimbursement and other perks.

DIVERSITY AND INCLUSION

The Robert Rauschenberg Foundation is committed to creating a diverse and inclusive environment. We encourage applications from candidates of all backgrounds and experiences. We believe that a diverse team strengthens our ability to achieve our mission and fosters an innovative and collaborative workplace.

HOW TO APPLY

Please email resume and cover letter to employment@rauschenbergfoundation.org. Subject line should read: Preparator Application - Name.

Property Manager, Rauschenberg Residency
Captiva, FL

About the Robert Rauschenberg Foundation:

The Robert Rauschenberg Foundation expands the legacy of artist Robert Rauschenberg (1925–2008), who believed in the power of art as a catalyst for social change. The Foundation delivers its mission through research, support for exhibitions, and sustaining innovative artists and socially engaged institutions. It supports small to midsize arts and socially engaged organizations that are experimental and courageous, driving equity and embodying Rauschenberg's multidisciplinary approach. Additionally, the Foundation promotes his legacy through residencies, commissions, public platforms, and global partnerships.

Rauschenberg was a strong believer in collaboration between artists and across cultures. His life and work demonstrated how art could be a vehicle for social change, locally and globally. We are proud to carry Rauschenberg's legacy forward, and the impact of his spirit and style are reflected in the projects that we invest in.

Position Summary:

The Property Manager is responsible for the condition, appearance, and upkeep of the physical facilities, grounds and green spaces at the international, multidisciplinary artists' community located on 20 acres in Captiva, Florida. The residency supports ~100 artists and scholars annually through a series of five week residencies. The role has broad oversight of the resident buildings, mechanical infrastructure, including HVAC systems and controls, backup generators, rainwater reuse and wastewater systems, landscape maintenance, and security systems.

On-Site Living Requirement: This position requires the individual to live on-site (housing accommodations provided, which may include provisions for family members) and be available for on-call support to address property maintenance or artist residency needs, ensuring the smooth operation of the facilities and a supportive environment for residents.

Essential Duties & Responsibilities:

The duties and responsibilities of the Property Manager involve creating and maintaining the aesthetic design and functioning of a sustainable artist- in-residence campus. The Facilities Manager is responsible for the following key areas of focus including: Building Maintenance, Outdoor Maintenance, Equipment, Vendor Management, Safety & Emergency Preparedness, and Artist Residency Support.

Building Maintenance:

Prepare monthly, quarterly, and annual preventative maintenance checklists and conduct maintenance on residences, studios and other building and related systems (water meters, power shutoff valves, propane levels, etc.).
Possess advanced construction management skills with strong knowledge of HVAC/BMS systems, plumbing, wastewater and rainwater reuse systems, electrical, and other building systems.
Identify carpentry, electrical, HVAC and plumbing maintenance needs and coordinate with appropriate vendors to proactively address.

Outdoor Maintenance:

Manage tasks related to seasonal maintenance projects.
Shop for appropriate supplies for maintenance.
Maintain garden infrastructure and compost containers.

Equipment & Vendor Management:

Prepare checklists and manage monthly preventative maintenance on facilities equipment including power pruner, chain saw, generators.
Responsible for the regular maintenance for vehicles including the Prius, Sprinter, tractor, golf carts, bicycles, kayaks, paddleboards, and utility cart.
Present maintenance and repair issues to external vendors, when necessary.
Recommend, select, and monitor facilities vendors (electricians, plumbers, HVAC specialist, pool maintenance, landscapers, pest control, security, etc.) to ensure expenses are controlled and project timelines are met.
Manage service and vendor contracts once approved by the Facility Manager.
Interface with landscape vendor; monitor weekly work; evaluate contract annually.
Partner with Facility Manager to obtain required bids, secure permits, and oversee contractors for required construction and renovation projects.
Provide regular updates to Facility Manager regarding vendor, construction, and other major projects.
Coordinate all walk-throughs, surveys and inspections with the Facility Manager and appropriate vendors.
Partner with the Facility Manager to plan for and manage all capital projects.
Prepare, support and adhere to the annual maintenance & repair budget once approved by the Facility Manager.
Participate in short and long-term climate adaptation planning and projects as new guidelines and design for landscape & buildings are established.
Communicate regularly with all Residency Staff to navigate overlapping areas of responsibility.

Safety & Emergency Preparedness:

Create and maintain safety procedures and equipment.
Coordinate with the Facility Manager and HR Director to consistently update and annually review disaster preparedness plan, location-specific emergency action plan, and train staff.
Serve as emergency contact for emergency first responders (fire and police).
Supervise and coordinate storm and hurricane preparation, evacuation, and re-entry.
Act as the liaison with emergency workers when the helipad is in use and ensure a safety corridor is maintained. (RRF policy needs to be developed)

Artist Residency Support:

Partner with the Residency Director to conduct orientation tours for guests and artists at the beginning of each residency.
Partner with Studio Manager to provide fabrication safety orientation, training demonstrations, and artist assistance, as needed.
Be available for on-call support 24/7 to address security issues, property maintenance or artist residency needs.

Experience & Skills Required:

8-10 years' experience in Campus and/or Hospitality property management including heavy vendor management.
Experience in a creative arts, artist residency environment is a plus.
Proficiency in Spanish is required.
High-level skills in project management, priority setting, and working to results.
Demonstrated ability to work independently with limited supervision as well as part of a team, creative and innovative self-starter.
Capacity to partner with and learn from others.
Ability to communicate with (verbal and written) diverse audiences and create a welcoming, customer service-focused environment for artists, visitors and community partners.
Attention to detail to ensure that all jobs are completed in an exemplary manner and any potential hazards or warning signs of problems are not overlooked.
Diplomacy, discretion, and sound judgment.
This position may require the ability to drive a forklift and scissors/boom lift as well as multiple electric & pneumatic hand tools

ADA Specifications:

Requires the ability to use a computer and office equipment traditionally found in office settings.
This position requires manual dexterity as well as the ability to sit; stand; climb stairs & ladders; lift & move objects up to 50 lbs; and the ability to speak and hear, sometimes for extended periods of time.
Requires valid driver's license to pick up supplies and occasionally transport artists and visitors locally.

Compensation & Benefits: The Robert Rauschenberg Foundation offers a competitive base salary (commensurate with experience) and benefits package, including health insurance, retirement plans, and other perks.

Link to Apply: https://job-boards.greenhouse.io/robertrauschenbergfoundation/jobs/4138612008